A good solution starts by understanding the requirements

Fairfax creates solutions based around the way your business operates

Our Approach

The most effective solution takes into account how your business operates and what specific requirements you need to meet. At Fairfax Data Systems, we believe that understanding your mission, business processes and service delivery framework is not an extra, it’s an essential. Using our simple yet effective, proprietary Define Build Move (DBM) Adaptive Methodology, we facilitate an active collaboration with you to ensure a precise office automation solution best suited to your specifications.

Adapted from leading software development models and fine-tuned by our own experience, the Define Build and Move (DBM) Adaptive Methodology encompasses three processes with distinct yet interconnected tasks and tools. These processes are implemented repeatedly according to a project’s unique challenges, concerns and overall scope.


Allows all project stakeholders to define what is envisioned and what needs to be done by exploring and analyzing the solution’s function and technical requirements. We facilitate “thinking within and outside of the box,” working closely with the end user to identify appropriate solutions for their particular needs and circumstances.


This is where all of the coding and software takes place; an iteractive approach that focuses on client input and testing to produce the prototype, pilot and/or enterprise system. By inviting end users to test and critique the product throughout the process, we can finalize features and design elements that will best satisfy user requirements. This approach maximizes client involvement, refinement, and user familiarity..


After designing and building the solution, we are ready to move forward. The primary goal here is to secure a successful system roll-out, maximize adoption and utilization among users, and assist you to leverage system functionality to fully support your business needs.

Ensuring Optimal Coordination and Collaboration between your Project Team and Ours

We readily recognize the importance of effective and efficient communications among all project team members. A project’s success depends on balancing routine communications with a proactive ability to coordinate efforts and set expectations. Each and every one of our Fairfax consultants truly value and practice effective communications as an imperative to any project endeavor.

Fairfax commits itself to implementing key project management processes throughout the project: 

  • Initiating
  • Planning
  • Executing
  • Monitoring
  • Controlling
  • Closing

We will manage the project with practicality, responsiveness, adaptability and resourcefulness to ensure that project processes and procedures facilitate success.  We aim to fulfill project expectations regarding scope, time and budget. To this end, we will apply our project management best practices and tools; all customized for the specific requirements and culture of the project.


Tell us about your project

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  • "Please know that I truly appreciate our consultant's knowledge and effort in ensuring the success of this project..."

    ...and I thank you both for being great business partners. -D.W.

  • "...coordination, planning and partnership they bring to the table are un-paralleled.¬† The upgrade of FileNet went live with less than 1% of users experiencing issues..."

    David and team consistently go above and beyond with their efforts and attention to detail...In my 21 1/2 years working in the government sector they have been the best vendor I have worked with.   - M.M.

  • "Your consultant fit in well with our team..."

    ...as they worked together to ensure we knew how to accomplish each of the tasks needed within the stages.

  • "...a valuable asset"

    ...in assisting us through the design and construction phases of our ECM projects.  I want to express my sincere appreciation for contributions, expertise, professionalism and willingness to help us reach our goals. -G.C.

  • "I don't know how we can go wrong with partners like you..."

    ...your continued support and knowledge has made all the difference! -B.H.

  • "...very pleased with your work on the Death Certificate Tracking System."

    Your attitude and ability to deal with a difficult user climate was very impressive. -V.E.